Viswa Bharathi School

Table of Contents

1. Introduction

Welcome to the Viswa Bharathi School website (the "Website"). These Terms of Service ("Terms") explain the rules and regulations for using our Website. By using the Website in any manner, including but not limited to browsing, registering, or submitting information via forms, you agree to be bound by these Terms.

If you do not agree with any part of these Terms, please do not use our Website. These Terms apply to all visitors, users and others who access the Website.

2. Acceptance of Terms

By accessing or using the Website, you confirm that you are at least 18 years old or have the consent of a parent or guardian to use the Website and accept these Terms.

If you represent an organization, you confirm that you are authorized to accept these Terms on behalf of that organization.

3. Definitions

For the purposes of these Terms, the following definitions apply:

• "Website" means the web pages, content, and services accessible at the domain hosting Viswa Bharathi School.
• "We", "Us", "Our" means Viswa Bharathi School, the operators of the Website.
• "User", "You" means any person or entity accessing the Website.
• "Personal Data" means data about an identifiable person, such as name and mobile number.
• "Services" means any functionality provided through the Website including contact forms, admission enquiry forms, and informational pages.

4. Access and Use of the Website

We grant you a limited, non-exclusive, non-transferable license to access and use the Website for personal or educational purposes only. Commercial use of the Website or its content is not permitted unless expressly authorized.

You are responsible for obtaining and maintaining any equipment or services needed to access the Website (e.g., internet connection, web browser). We do not promise that the Website will always be available or that access will be uninterrupted.

5. User Responsibilities

When using the Website, you agree to:

• Provide accurate, current, and complete information in forms and communications.
• Respect the privacy and legal rights of others.
• Not misuse the Website, including attempting to gain unauthorized access to any systems or data.
• Not submit content that is unlawful, harmful, defamatory, or infringes the rights of third parties.

We reserve the right to suspend or terminate access to the Website for users who violate these responsibilities.

6. Data Collection, Forms & How We Use Submitted Information

The Website collects only the limited Personal Data necessary for school administration and communication. The data collected is used to respond to enquiries, manage admissions, and provide fee-related information.

6.1 What we collect

• Parent/Guardian Name
• Parent/Guardian Mobile Number
• Optional message or enquiry details submitted via contact forms

6.2 How we use the data

• To contact parents/guardians regarding admissions and fee enquiries.
• To respond to specific questions or requests made via the Website.

6.3 Storage and retention

We store submitted information in our secure administrative systems. Data is retained only as long as reasonably necessary for the purpose it was collected, typically for operational needs or as required by applicable law. Where no longer needed, data will be deleted or anonymized.

6.4 No collection of sensitive data

We do not intentionally collect sensitive information (such as health, biometric data, or government ID numbers) via the Website. If you inadvertently provide such data, please contact us to request deletion.

6.5 Minors

The Website is intended for use by parents, guardians, and the general public. We do not knowingly collect Personal Data directly from children under the age of 13. If we learn that we have collected Personal Data of a child under 13 without parental consent, we will take steps to delete that information.

7. Google AdSense, Cookies & Advertising

Our Website may display advertisements provided by Google AdSense. These advertisements may use cookies and other storage technologies to personalize ads, measure ad performance, and deliver more relevant content.

7.1 About Cookies

A cookie is a small text file placed on your device when you visit websites. Cookies help provide features, remember preferences, and analyze traffic. We currently do not set our own tracking cookies, but third-party services such as Google AdSense may set cookies when you view pages on our Website.

7.2 Google’s use of data

Google may use information about your visit to this Website to serve ads based on your interests. You can opt out of personalized advertising by visiting Google’s Ads Settings. For more information about Google’s practices, please see Google’s Advertising Policies.

7.3 Opt-out and settings

If you wish to opt out of personalized advertising across the web, you can adjust your browser settings to block cookies, use the Ads Settings provided by Google, or install opt-out tools offered by advertising networks.

8. Third-party Links, Social Media & Integrations

The Website may contain links to third-party sites (for example, our social media pages on YouTube, Instagram, and Facebook). These external sites are not controlled by us, and we are not responsible for their content or privacy practices.

When you click a link to an external site, you will be directed to that site and should review their own terms and privacy policies. We encourage parents and visitors to exercise caution and review the policies of third-party services before providing personal information.

8.1 Embeds and integrations

Embedded content such as YouTube videos may collect usage information or set cookies. The data practices of embedded content are governed by the third party that provides it.

9. Intellectual Property

All materials on the Website including text, images, design, logos, and code are owned by Viswa Bharathi School or used with permission. You may view and print pages for personal, non-commercial use only.

You may not copy, reproduce, modify, distribute, or create derivative works from the content without prior written consent from Viswa Bharathi School.

10. Disclaimer of Warranties

The Website and its contents are provided on an "as is" and "as available" basis. We make no warranties, express or implied, concerning the accuracy, reliability or completeness of any information on the Website.

To the fullest extent permitted by law, Viswa Bharathi School disclaims all warranties, including but not limited to merchantability, fitness for a particular purpose, and non-infringement.

11. Limitation of Liability

To the maximum extent permitted by law, Viswa Bharathi School and its affiliates, directors, employees, agents, and suppliers will not be liable for any indirect, incidental, special, consequential, or punitive damages arising out of your access to or use of, or inability to use, the Website.

In no event will our aggregate liability to you for all claims exceed the amount paid by you (if any) to use the Website during the 12 months preceding the claim, or a nominal amount if no fee was charged.

12. Termination

We reserve the right, in our sole discretion, to suspend or terminate your access to the Website at any time and for any reason, including without limitation breach of these Terms or illegal activity.

Upon termination, your right to use the Website will immediately cease. Sections that by their nature should survive termination will remain in effect.

13. Changes to the Terms

We may modify these Terms at any time. Updated Terms will be posted on this page with a revised "Last Updated" date. Your continued use of the Website after changes are posted constitutes acceptance of the modified Terms.

If a change is material, we will make reasonable efforts to provide notice (for example, via prominent notice on the Website or email if you have provided one), but you should periodically review these Terms for updates.

14. Governing Law and Dispute Resolution

These Terms are governed by the laws of India without regard to conflict of law principles. Any dispute arising out of or relating to these Terms or your use of the Website will be subject to the exclusive jurisdiction of the courts located in Andhra Pradesh, India.

If any provision of these Terms is held to be invalid or unenforceable, the remaining provisions will remain in full force and effect.

15. Contact Information

For questions about these Terms or the Website, please contact us at:

Email: viswabharathischoolpdtr@gmail.com
Phone: +91 6301444214
Address: 4/19-2-3, Beside Medinova Hospital, Nehru Road, Proddatur - 516360

16. Frequently Asked Questions (FAQ)

Q: What personal data do you collect?

A: We collect parent/guardian name and mobile number from admission and fee enquiry forms, and any message content you voluntarily provide.

Q: Do you use tracking cookies?

A: We do not set our own tracking cookies. Third-party services such as Google AdSense may set cookies when serving ads.

Q: Will you share my data with third parties?

A: We do not sell or rent personal data. Data may be shared with service providers strictly for operational purposes (e.g., email delivery), and only as necessary.

Q: How long do you keep my data?

A: We retain data only as long as needed for operational reasons or to comply with legal obligations. Typically this is not more than 2 years unless required otherwise.

17. Annexes & Sample Forms

The following annexes provide example text and samples that may be useful for administrators and parents. These are included for convenience and clarity.

Annex A — Sample Admission Enquiry Form (HTML)

<form action="/submit-enquiry" method="POST">
  <label for="parentName">Parent/Guardian Name</label>
  <input type="text" id="parentName" name="parentName" required />

  <label for="mobile">Mobile Number</label>
  <input type="tel" id="mobile" name="mobile" pattern="[0-9]{10}" required />

  <label for="message">Message (optional)</label>
  <textarea id="message" name="message" rows="4"></textarea>

  <button type="submit">Submit</button>
</form>

Annex B — Sample Data Deletion / Request Email Template

If a parent wishes to request deletion of data, they can use the following template:

To: viswabharathischoolpdtr@gmail.com
Subject: Request to Delete Personal Data

Dear Viswa Bharathi School,

I request that you delete all personal data that you hold about me/my child. The details are:
- Parent name: [Your Name]
- Mobile number: [Your Mobile]
- Submitted via: [Admission form / Contact form]

Please confirm once deletion is complete.

Thank you,
[Your Name]

Annex C — Administrator Checklist for Compliance

1. Confirm the email address used for form submissions is monitored and secure.
2. Ensure backups of form submission data are encrypted and access-controlled.
3. Implement a data-retention schedule and delete old data regularly.
4. Provide clear instructions for data deletion to parents and visitors.
5. Review third-party services (AdSense, social embeds) and keep records of their privacy policies.

18. Accessibility & Usability

We are committed to making the Website accessible and usable to as many people as possible. We follow general best practices, such as providing readable fonts, sufficient contrast, and simple navigation.

If you experience difficulty using the Website due to a disability, please contact us at the email above so we can provide assistance or alternate formats where possible.

19. Security Measures

We use reasonable organizational and technical measures to protect Personal Data from unauthorized access and accidental loss. Measures include restricting access to administrative systems, password protection, and keeping server software up to date.

However, no method of transmission over the internet or electronic storage is completely secure. We cannot guarantee absolute security and are not liable for unauthorized access that is beyond our reasonable control.

20. Automated Decision Making

We do not use automated decision-making technologies that would have a legal or similarly significant effect on individuals. All admission and fee-related decisions are made or reviewed by human staff.

21. International Users

This Website is managed from India and is intended primarily for users located in India. If you access the Website from outside India, please be aware that your information may be processed in India and governed by Indian law.

22. Links to Other Policies

For convenience, here are links to other documents that may be relevant: Privacy Policy, Cookie Notice, and any community rules or acceptable use policies. If you are reading a printed version of these Terms, please visit the Website to access up-to-date versions.

23. Sample Clause Library (Optional Clauses you may want to include)

The following optional clauses are provided for administrators who want to expand the Terms further. Include as needed.

23.1 Newsletter & Communications

If you subscribe to newsletters or updates, you consent to receive emails from us. You may opt out at any time using the unsubscribe link in the email or by contacting us.

23.2 Event Photography

During public school events, photographs may be taken and published on the Website and social media. If you do not wish for photographs of your child to be used, contact the school office in writing.

23.3 Volunteer & Authorised User Accounts

Volunteers or authorized users who are given access to administrative sections must comply with additional security rules and account termination policies.

24. Practical Examples & Scenarios

The examples below illustrate how these Terms apply in common situations.

Scenario A — Admission Enquiry

A parent submits their name and mobile number using the admission form. We use this information to contact the parent, arrange a school visit, and store the information for follow-up. If the parent later asks for deletion, we will remove the data as described in Section 6.3.

Scenario B — Clicking an External Social Link

A visitor clicks to our YouTube channel; subsequent data collection is governed by YouTube's policies, not ours.

25. How to Request Changes or File Complaints

If you wish to correct, update, or delete your personal data, or lodge a complaint about our handling of your data, please contact us at the details provided in Section 15. We will respond to requests within a reasonable time and in accordance with applicable law.

We may ask you to verify your identity before fulfilling requests to protect the privacy of other individuals.

26. Recordkeeping & Documentation

The school will keep records of data processing activities relating to the Website, including types of data collected, retention periods, and third-party processors used. These records will be maintained for accountability.

27. Contact Point for Data Protection

For data protection enquiries, please contact our designated representative:

Data Protection Officer / Contact:
Email: viswabharathischoolpdtr@gmail.com
Phone: +91 6301444214

28. Miscellaneous

• These Terms constitute the entire agreement between you and the Website concerning the subject matter herein.
• The failure of the School to enforce any right or provision of these Terms will not constitute a waiver of such right or provision.
• Headings are for convenience only and do not affect interpretation.

29. Signature / Acceptance

By using this Website you acknowledge that you have read, understood, and agree to be bound by these Terms. Viswa Bharathi School may require electronic acceptance (for instance via a checkbox) where applicable to make sure users affirm acceptance for particular processes.

30. Appendix — Long Form Explanations, Examples and Legal Boilerplate

The Appendix below expands on important topics in plain language for administrators and parents. It provides practical tips, example text for communications, and extended guidance to help maintain compliance and good practice.

Appendix A: Practical tips for secure form handling

1. Always validate inputs server-side: check that phone numbers are numeric and within expected length.
2. Use HTTPS for all pages that host forms to prevent interception of data in transit.
3. Use CAPTCHAs or simple bot checks if you receive spam submissions.
4. Set a retention period and implement automated deletion scripts for old form data.
5. Limit access: only administrators required to process enquiries should have access to submission data.

Appendix B: Example Email Templates for School Staff

Below are sample templates to respond to common parent enquiries. Use them as a starting point and adapt to your school's tone.

Subject: Re: Admission Enquiry - Viswa Bharathi School

Dear [Parent Name],

Thank you for your interest in Viswa Bharathi School. We have received your enquiry and will contact you at [Mobile Number] within 2 business days. Meanwhile, you may visit our admissions page for details on eligibility and fees.

Best regards,
Admissions Team
Viswa Bharathi School

Appendix C: Example Cookie / Ads FAQ

Q: Why do I see ads on the Website?
A: We display ads via Google AdSense to support certain operational costs. These ads may be personalized based on information stored in cookies by third parties.

Appendix D: Glossary

• Processor: Third party that processes data on behalf of the School.
• Controller: The School, which determines the purposes and means of processing Personal Data.
• Personal Data: Any information that identifies an individual, either directly or indirectly.

31. Reassurance & Best Practice Summary

At Viswa Bharathi School we value the trust placed in us by parents and visitors. We aim to handle Personal Data responsibly, minimize collection to what is necessary, and maintain transparency about our practices. Please get in touch if you have questions or requests about your data.

Below is a short checklist you can follow as a parent or visitor to protect your data privacy online:

• Only provide necessary information in forms; avoid sharing sensitive personal data on public forms.
• Use strong, unique passwords for any account you create related to school services.
• Reach out promptly if you suspect unauthorized use of your data.
• Unsubscribe from communications you no longer want to receive.

This Terms of Service page is designed to be clear and helpful. We will continue improving it and welcome feedback from parents and stakeholders to ensure it meets community expectations and legal requirements.